Opportunity has knocked and you have made the decision to quit your job and move forward, show respect to your boss with a letter of resignation at least two weeks in advance. Back in the day, I left several dead end jobs in the dust with little consideration, as most of us have. Being older and wiser, using forethought to see past the job to the people affected, I understand the necessity of giving a two weeks’ notice.
The first sentence of your resignation letter should be brief and to the point. Avoid stating reasons for leaving or suggesting situations which may change your decision, like asking for a raise in salary.
Being the last document in your employee file, leave on a positive note by thanking your employer for the opportunity they have given you. Gratitude, in writing, will leave the door open for future references and networking opportunities. Whether you love your job or can’t wait to hit the door, a little recognition of your employer’s effort will prevent a career bridge from burning.
A hand delivered resignation letter is always best. An email may seem much easier but is too informal for a two weeks’ notice. A 2 weeks’ notice should never be mailed, the time it takes to arrive may hamper your end date.
An example of a complete 2 weeks’ notice:
“Dear Heather,
“Please accept this letter as an official notice of resignation from HR Associates, effective Friday, March 07, 2014. “
I have enjoyed working for HR Associates these past five years and have learned a great deal from you. Thank you for giving me the opportunity to work with you and the HR Associates team.
If there is anything I can do prior to leaving, please let me know.
Warmest Regards,
(Former Employee)”
A two week notice is the norm for most companies, but you may want to consider providing notice equal to the amount of vacation time you have accumulated. If you have compiled 4 weeks’ vacation each year, for example, I assume you have a position of considerable standing with your company and you may want to offer additional time in the notice.
Keep the resignation letter simple, easy, and direct. You may need to provide an additional letter to a HR Manager and be sure to hand it to them in person.
Be professional throughout your final weeks of employment by maintaining personal accountability and pride in your work. These final steps will insure your exit is on good terms.
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